Terms of Service

Welcome to Race Roomies! 🏃‍♂️🏠

Here's what you need to know to keep you and others safe on our platform

We're excited to help you find your perfect race accommodation match! Before you dive in, here are the key things to understand about using our platform:

Think of us as a matchmaker - we connect sports enthusiasts looking to share accommodation, but we're not involved in the actual arrangements between users
While we love our community, we can't play detective - we don't verify users or check listings, so it's up to you to do your homework before making arrangements
You'll need to be 18+ to join the party
Keep it real - your listings and content should always be honest and up-to-date
We're hands-off with payments - any financial arrangements are between you and other users
We share helpful tips and info, but we're not your legal or financial advisor - get professional advice when needed
Your content stays yours, but we can use it to help run and improve Race Roomies
Sometimes we might need to remove content or accounts that don't play by the rules
Local laws still apply - make sure your accommodation arrangements follow them
If you've got any questions, contact us at support@raceroomies.com

Race Roomies Terms of Service

Race Roomies provides an online community at https://raceroomies.com that enables: 1. People with short term accommodation for sporting events (for example, existing accommodation bookings or private property homestays) looking for additional people to share their accommodation (Accommodation Listers) to:

Create a Listing for their accommodation or property by uploading Content; and
Search Listings for people who are seeking to rent accommodation for the same event and make contact.

2. People seeking to rent accommodation for sporting events (Accommodation Seeker) to:

Create a Listing for themselves by uploading Content;
Search Listings for people with with accommodation to rent for the same event and make contact; and
Search Listings for other people who are seeking to rent accommodation for the same event, willing to team up to find accommodation, and make contact; "Service")

These Terms of Service ("Terms") govern your access and use of the Service and our website ("Site"). Our Privacy Notice, available at https://raceroomies.com/privacy ("Privacy Notice") governs our collection, processing and transfer of any Personal Data (as such term is defined in the Privacy Notice). In this Terms of Service "You" means an individual using the Service. Race Roomies may be further referred to as "We", "Us", and "Our". Please read these Terms carefully. By accessing, registering on and/or using the Site, or using the Service, you assent to these Terms. Race Roomies may, in its sole discretion, change these Terms from time to time and we will notify you of all variations in writing. By continuing to use the Site or Service following any changes, you agree to the amended Terms. If you do not agree to any of these Terms, please do not click the button marked "I agree" and do not use the Site or Service. In these Terms of Service:

"Content" means graphics, photos, text, videos and location data relating to either available accommodation or a user who is seeking accommodation;
"Intellectual Property Rights" means copyright, patents, trade marks, designs and other statutory rights and all common law or equitable rights protecting business or personal reputation;
"Listing" means an online advertisement or promotion either: (a) promoting or offering rental properties or other accommodation for rent; or (b) seeking available accommodation to rent;
"Personal Information" has the meaning given to that term in the Australian Privacy Act 1988 (Cth)

1. Listings

1.1 Users uploading listings

If you upload Content and/or create a Listing:

You must ensure that such Content and Listings are true, correct and not duplicated;
You must ensure that such Content and Listings are up-to-date at the time they are uploaded and are kept up-to-date for the duration of the time they are available on the Site;
You must remove any Content and Listings as soon as reasonably practicable after either:

The accommodation the subject of the Listing has been withdrawn from rent or after you have filled the vacancy for that accommodation, whichever is earlier; or
The person identified in the Listing that is seeking accommodation has found accommodation and no longer needs to seek accommodation or no longer needs accommodation for whatever reason, whichever is earlier;

You are solely responsible for making your own assessment of any user who contacts you in relation to any Listing and their suitability for the vacancy the subject of the Listing or the suitability of the accommodation (as applicable). Race Roomies will not provide any information about any such users or assist you in any way in making your assessment by, for example, conducting any background checks that may be appropriate in respect of such users; and
You must ensure that any proposed subletting or short-term rental agreement between you and another person for accommodation complies with any applicable local and national laws governing temporary accommodation and hospitality services, including hotel and tourism regulations, short-term rental regulations, residential tenancy law, property regulations, zoning restrictions and existing terms of lease or rental agreements.

If you use the Services in a way that breaches these Terms of Service or we deem any Content or Listing on the Site to be unacceptable, Race Roomies may take action remedy this, including but not limited to, amending or deleting the Content or Listing, adjusting access to your Account, terminating your Account or any other action that we determine appropriate in our sole and absolute discretion.
If Race Roomies determines that any Content or Listing has been inactive for 7 days or longer, it may remove that Content or Listing in its sole and absolute discretion.
Discretion is granted to Race Roomies to delete, deactivate or edit any Content or Listings that are duplicated, breach our Terms of Service or are found to be inappropriate.
Race Roomies does not make any representation or provide any warranty in respect of any user of the Site including, without limitation, any representation or warranty in respect of the suitability, behavioural characteristics of or creditworthiness of a user as a tenant or prospective tenant of any accommodation the subject of a Listing.

1.2 Users of the Website

If you use the Site to browse or search Listings seeking accommodation or a prospective tenant to fill vacant accommodation:

You are solely responsible for making your own assessment of the accommodation or user in any Listing or any user who has uploaded the Listing and their suitability for your needs. Race Roomies will not provide any information about any users who have uploaded a Listing and will not assist you in any way in making your assessment by, for example, conducting any background checks that may be appropriate in respect of such users;
You should meet with any prospective tenants or co-tenants who are the subject of any Listing (as applicable) before making a decision whether or not to enter a rental agreement for any such accommodation; and
You must ensure that any proposed rental agreement between you and another person for accommodation You must ensure that any proposed subletting or short-term rental agreement between you and another person for accommodation complies with any applicable local and national laws governing temporary accommodation and hospitality services, including hotel and tourism regulations, short-term rental regulations, residential tenancy law, property regulations, zoning restrictions and existing terms of lease or rental agreements.
You are solely responsible for determining and complying with all applicable tax obligations arising from any rental or accommodation arrangements made through the Service, including but not limited to: Income tax; Value Added Tax (VAT),Goods and Services Tax (GST), or similar consumption taxes; Tourist taxes, occupancy taxes, or city taxes; Any local or regional accommodation levies.

Race Roomies does not make any representation or provide any warranty in respect of the Content of any Listing, of any user of the Site or any accommodation or users the subject of a Listing including, without limitation, any representation or warranty in respect of the suitability or behavioural characteristics of a user as a co-tenant or prospective co-tenant of any accommodation the subject of a Listing or the condition of any such accommodation.
Race Roomies does not inspect any accommodation that is the subject of a Listing.
Race Roomies does not vet, question, or check any person who creates an Account on the Site. Race Roomies does not conduct any identity or personal checks on any person who creates an Account on the Site.
Race Roomies does not vet, question, or check any person who is the subject of a Listing. Race Roomies does not conduct any identity or personal checks on any person who is the subject of a Listing.
Race Roomies does not vet, question, or check any person who creates a Listing offering accommodation, or any person who uploads Content for offering accommodation. Race Roomies does not conduct any identity or personal checks on any person who creates a Listing offering accommodation, or any person who uploads Content for offering accommodation.
Race Roomies does not check, either by itself or through an independent third party, the truth, accuracy or completeness of any Content or the accuracy of any location details available in respect of a Listing including, without limitation, location details provided by use of Google’s Google Maps service. Your use of Google Maps is subject to the Google Maps Terms of Service and Google Privacy Policy.
Race Roomies does not provide tax advice and makes no representations about your specific tax obligations. You should consult with qualified tax professionals in the relevant jurisdiction to understand your tax obligations.

2. Accounts

2.1 Registration

To publish Content, you must register with Race Roomies by providing certain information to Race Roomies including your name and email address (Account).
After creating an Account but before publishing Content, you must verify the email address you used to register by accessing a verification link sent to your email. In doing so you represent and warrant that you are the account holder for the email address provided to Race Roomies when registering your Account.
You must be 18 years or older in order to register an Account and create a Listing on our Site.
You represent and warrant that the information you provide to Race Roomies to open an Account is true and correct. If, at any time during the term of your Account, any of that information ceases to be true and correct, you undertake to notify Race Roomies of the change to that information as soon as is reasonably practicable.
Any personal information you provide to Race Roomies will be treated in accordance with Race Roomie' Privacy Policy available here: https://raceroomies.com/privacy.
You may not use another user’s Account, or allow anyone else to use your Account, without Race Roomies' express prior written permission.
You are solely responsible for any activity which occurs on your Account.
You must keep your Account details, including your password, Facebook login details and other social login or verification details, secure at all times and must immediately notify Race Roomies of any breach, or any suspected breach, of the security of or unauthorised access to your Account.

2.2 Security Checks

All listings and accounts on Race Roomies are subject to security checks. When using the platform, you agree to be subject to these security checks, which may delay the activation of your listing or your account.

2.3 Termination

Race Roomies may, in its absolute discretion, suspend or terminate your Account if:

You breach or violate any term or condition of these Terms of Service; or
In Race Roomies' sole opinion, your ongoing use of the Service will bring, or may bring, the reputation of Race Roomies into disrepute or cause Race Roomies to be in breach of an applicable law.
In Race Roomies' reasonable opinion, your ongoing use of the Service may pose a threat to the health, safety or wellbeing of any Race Roomies user or others within the community.

3. Website and Services

3.1 Use of Site and Services

You must not, and must not attempt to:

Use the Site for any purpose other than for the purpose of offering to rent accommodation or seeking to rent accommodation;
Use the Site or the Services in any way that causes, or is likely to cause the Site or access to it to be interrupted, damaged, rendered less efficient or in a way that impairs the effectiveness or functionality of the Site;
Authorise any other person to do any act which would, if that act were to be done by you, infringe any Intellectual Property Rights for us, our licensors or third parties;
Reverse engineer, decompile, disassemble, modify, translate, or otherwise uncover the source code of any software forming part of the Site;
Capture or copy any software on the Site for any reason whatsoever (temporary copies for facilitating a technical computing process excepted);
Hack, infiltrate or otherwise do anything which may compromise the Site;
Cause Race Roomies to lose (in whole or in part) the services of Race Roomies' internet service providers (ISPs) or other suppliers;
Introduce any computer viruses, macro viruses, trojan horses, worms or anything else designed to interfere with, interrupt or disrupt the normal operating procedures of a computer or to surreptitiously intercept, access without authority or expropriate any system, data or personal information;
Prevent or restrict us from complying with any applicable law, industry code or court order;
Use the Site or any of the Services for any improper or unlawful purpose, causing a nuisance or causing the operation of any of the Services to be jeopardised or impaired;
Use the Site or any of the Services to provide, to aid, abet, procure, counsel or assist another person to provide, or to encourage, solicit or entice the provision of, any services of a sexual nature for monetary or non-monetary consideration;
Use the Site or any of the Services to create, host or transmit any defamatory, offensive or obscene material or engage in activities which would cause offence to, insult, humiliate or intimidate others on the grounds of race, religion, creed, sex or gender, or sexual preference;
Use the Site or any of the Services to harm, or attempt to harm, persons (including persons under the age of 18 years) in any way;
Use the Site or any of the Services to create, host or transmit any material that threatens or encourages bodily harm or the destruction of property or would constitute a criminal offence or give rise to civil liability;
Use the Site or any of the Services to create, host or transmit material which infringes the Intellectual Property Rights (including without restriction copyright, trade mark, patent, trade secret or other intellectual property rights) of any other party;
Use the Site or any of the Services to create, host or transmit unsolicited advertising material to other users;
Use the Site or any of the Services to collect, or attempt to collect, personal information about third parties without their knowledge or consent or to engage in screen scraping, database scraping or any other activity with the purpose of obtaining lists of users or other data;
Use the Site or any of the Services for any activity which adversely affects the ability of other people or systems to use the Site or any of the Services, or the Internet generally, including the uploading of files that contain viruses, corrupted files, or any other similar software or programs that may damage the operation of another’s computer; or
At any time while you are using the Site or any of the Services, impersonate any person or entity or use or provide a false name or a name that you are not authorised to use.

3.2 Access to Website and Services

From time to time, Race Roomies will make available on the Site articles and other material setting out information relevant to seeking accommodation, renting accommodation, travelling for sporting events or participating in and preparing for sporting events, such as articles relating to pricing share accommodation, preparing agreements between parties, travel considerations or training plans (Informative Content). Any Informative Content on the Site is of a general nature only and does not consider your personal objectives, financial situation or particular needs. You should not regard Informative Content as advice and you should seek professional legal, property, accounting, immigration, health or other advice for your specific circumstances. You should not rely on any Informative Content as the basis for taking any legal action, negotiating or entering any agreement, incurring any financial liabilities, taking steps related to immigration or visa status or applications, performing any physical activity or making health related decisions.

3.3 No advice

From time to time, Race Roomies will make available on the Site articles and other material setting out information relevant to seeking accommodation or renting accommodation, such as articles relating to tenants’ rights as tenants (Informative Content). Any Informative Content on the Site is of a general nature only and does not consider your personal objectives, financial situation or particular needs. You should not regard Informative Content as advice and you should seek professional legal, property, accounting or other advice for your specific circumstances. You should not rely on any Informative Content as the basis for taking any legal action, negotiating or entering any agreement, or incurring any financial liabilities.

4. Content

4.1 Uploading of Content

As part of the Services, the Site allows you to upload Content for viewing by other users of the Site as part of a Listing. Each time you upload Content to the Site, you confirm your acceptance of, and your agreement to be bound by, all the terms and conditions set out in these Terms of Service.
Race Roomies will not review, vet or approve, and is not responsible for reviewing, vetting or approving, the Content or any part of the Content, or any material appearing in the Content, and it is the sole responsibility of the user uploading the Content to ensure that the Content or any part of the Content, or any material appearing in the Content, complies with these Terms of Service

4.2 Rights to the Content

At the time you upload Content, you represent and warrant that:

You are the owner of all Content and all Intellectual Property Rights in and to the Content and all material appearing in the Content, or you otherwise have the authorisation, permission or consent of the owner of, or any other relevant person to, the Content or any part of it or any material appearing in the Content;
You have the authorisation, permission or consent of each person appearing in the Content for them to appear in the Content and for you to submit that Content, make the Content available on the Site and otherwise grant the rights to Race Roomies you grant under these Terms of Service;
The Content or any part of it, or any material appearing in the Content, does no infringe the rights, including any Intellectual Property Rights, of any third party; and
The Content does not contain any material which is offensive, defamatory, discriminatory, pornographic, abusive, obscene, or otherwise illegal in any jurisdiction anywhere in the world.

4.3 No endorsement

Race Roomies does not endorse any Content or Listing uploaded to the Site by you or any user, or any opinion, recommendation or advice expressed in the Content or Listing.

4.4 Ownership

Race Roomies acknowledges and agrees that no right, title and interest in and to the Content you submit to the Site is transferred to Race Roomies and that it has no rights in respect of that Content except those rights granted to it under these Terms of Service or otherwise in writing by you.

4.5 Licence

At the time you upload Content, you grant to Race Roomies a non-exclusive, royalty-free, worldwide, irrevocable, perpetual licence to host, cache, store, maintain, use, reproduce, communicate, distribute, display, exhibit, perform, publish, broadcast, transmit, modify, prepare derivative works of, adapt, reformat, translate or otherwise exploit all or any part of the Content on the Site and any other Site which is associated with, connected to, or otherwise operated by Race Roomies including, without limitation, websites owned and/or operated by persons other than Race Roomies.

4.6 Take-down or modification of Content or Listing

Race Roomies, in its sole and absolute discretion, may edit, modify, block or delete any Content or any Listing, or any comments or messages made on the Site in respect of a Listing, if Race Roomies determines that any of the preceding material contravenes or is likely to contravene these Terms of Service.

4.7 Release

You forever release Race Roomies, and its directors, officers, employees, agents and contractors, for any and all claims, rights, demands, actions or suits which you have, may have or would have had, in connection with Race Roomies' exploitation of the Content or the exploitation of the Content by any of Race Roomies or its directors, officers, employees, agents or contractors and whether that claim arose or arises in contract, tort (including, without limitation, negligence), under statute or otherwise.

4.8 Waiver

You hereby consent to all acts or omissions by Race Roomies, its licensees or others authorised by it, or its successors in title, which would otherwise constitute an infringement of any moral rights you have, or may have, in the Content or any part of it, or any material appearing in the Content, whatsoever and wheresoever subsisting throughout the world. You acknowledge that such consent is provided genuinely and includes consent for Race Roomies, or any other person authorised by Race Roomies, to materially alter, modify, add to and in any way change the Content or any part of it, or any material appearing in the Content, and deal with the Content or any part of it, or any material appearing in the Content, without identifying you or any third person as the author of the Content or any part of the Content, or any material appearing in the Content. You warrant that any third party who has acquired any moral rights in the Content or any part of it, or any material appearing in the Content, has also waived his or her moral rights or consented to all acts or omissions (as applicable) on terms similar to the terms set out in these Terms of Service.

4.9 Access to and use of Messages, other Content, and correspondence

Race Roomies may access, read, and permanently store any messages sent by you to another user of the Site using the Site’s messaging function, or sent to Race Roomies using the Site’s messaging function, for the purposes of protecting the safety and security of the Site and its users. The messages sent by you may be used as the basis for removing your Content from the Site, terminating your Account, or reporting behaviour to any government law enforcement authorities.
Race Roomies may access, read, and permanently store any Content uploaded to the Site by you for the purposes of protecting the safety and security of the Site and its users. The Content uploaded by you may be used as the basis for removing your Content from the Site, terminating your Account, or reporting behaviour to any government law enforcement authorities.
Race Roomies may access, read, and permanently store any correspondence made by you to Race Roomies, including by email, post, or other messaging service, for the purposes of protecting the safety and security of the Site and its users. The correspondence made by you to Race Roomies may be used as the basis for removing your Content from the Site, terminating your Account, or reporting behaviour to any government law enforcement authorities.

5. Accommodation Contracts or Agreements

Race Roomies:

Is not a party to any contract, arrangement or understanding between users relating to the renting of accommodation by one user to another user or users;
Does not act, or purport to act, for or on behalf of, and is not the agent for, any user of the Site;
Will not get involved in any dispute between users in relation to the content of any Listing or any contract, arrangement or understanding between users relating to the renting of accommodation by one user to another user or users;
Does not collect payment, rent or bond or facilitate the payment of rent or bond between users; or
May make available i) data relating to accommodation prices based on historical data collected from Listings, or ii) tools to assist users to calculate share accommodation costs, but does not set, or provide any parameters within which to set, the price at which accommodation is offered in any Listing.

6. Intellectual Property Rights

You acknowledge and agree that all rights in the Site and all material comprised in the Site (including, but not limited to, Intellectual Property Rights, text, images, web pages, sound, software (including, code, interface and website structure) and video, and the look and feel, design and compilation thereof) (Site Content), excluding the Content, are owned by Race Roomies or the supplier of the relevant material.
You acknowledge and agree that you are permitted to use the Site Content only as set out in these Terms of Service or as otherwise expressly authorised in writing by Race Roomies, and that you may not otherwise copy, reproduce, transmit, publicly perform, distribute, commercially exploit, adapt, translate, modify, bundle, merge, share or make available to any person, or create derivative works of the Site Content
Subject to your compliance with these Terms of Service, you may reproduce or communicate any Site Content appearing in any articles or blog posts appearing on the Site that have been posted by Race Roomies as long as (i) you credit Race Roomies as the source of any such content and provide a link to the Site when reproducing or communicating such content, and (ii) your use is either personal use for a non-commercial purpose or fair and reasonable commercial use, to be determined at our discretion.

7. Limitation of Liability

7.1 Website and Services

Use of the Site and the Service is at your own risk. Both are provided on an “as is” basis, and Race Roomies makes no representation, and gives no warranty or guarantee (to the extent permitted by law), as to its function or operation, or that it is free from any defects.

7.2 Competition and Consumer Rights

If the Competition and Consumer Act 2010 (Cth) or any other Act (including, without limitation, equivalent country, state or territory legislation) implies into these Terms of Service any term, or otherwise provides that any guarantee applies in relation to the services supplied under or in connection with these Terms of Service, which, or the effect of which, cannot be excluded or modified, and if we breach such term, condition, warranty or guarantee, then Race Roomies' liability (if permitted by the relevant Act) is limited, at Race Roomies' election, to the re-supplying of the relevant services, a refund of the cost of having those services supplied or payment of the cost of having the services re-supplied.

7.3 Website and Services

Subject to clause 7.1 above, and to the extent permitted by law, Race Roomies shall not have any liability whatsoever (whether in contract, tort including negligence, pursuant to statute or otherwise) to you for any direct or indirect loss or damage of whatsoever kind you suffer or incur as a result of, or in any way in connection with, your use of the Site or the Services, or which otherwise arises in connection with your dealings with Race Roomies.

8. Indemnity

You indemnify Race Roomies and its directors, officers, employees, agents and contractors, and agree to keep each of them fully indemnified, from and against any loss, claim or damages (including, without limitation, any costs (including legal costs) on a full indemnity basis) suffered, incurred or brought against any one or more of them by a third party as a result of any breach by you of clauses 1.1(a)(i)-(iii), 3.1 and 4.2 of these Terms of Service or arising out of any other negligent act, omission or wilful misconduct by you in connection with your use of the Site or the Services, including but not limited to the following circumstances:

any loss, claim or damages suffered or made by any third party arising out of or in relation to any information, material or Content that you post or communicate to the Site or us whether via a social networking site or otherwise;
Any loss, claim or damages suffered by a third party as a result of any infringement of any rights of a third party including, without limitation, Intellectual Property Rights in any information, material or Content that you upload to the Site or provide to Race Roomies;
Any loss, claim or damages suffered by a third party as a result of any act or default committed by you and which is directly or indirectly related to any information, material or Content that you or another person upload to the Site or provide to Race Roomies or your use of the Site; or
Any loss, claim or damages suffered or alleged by a third party as a result (direct, indirect or otherwise) of any act, omission, failure or default by you or by anyone for whom you are legally responsible (vicariously or otherwise) in any way connected with your access to the Site or your Account for or use of any of the Services.

We will notify you within a reasonable period of any third party claim giving rise to a claim for indemnification and will take reasonable steps to mitigate any loss or damage. To the extent that we caused or contributed to any loss, your liability will be reduced proportionately.

9. Third Party Sites

This Site may contain links to other web sites or resources operated by parties other than Race Roomies References to any products, services, processes, trade names, trade marks, or other information of third parties does not imply or constitute an endorsement, sponsorship, association with or recommendation by Race Roomies. Links to third party sites not operated by Race Roomies are provided to you for your convenience and/or reference only. You acknowledge and agree that Race Roomies does not control such sites and Race Roomies is not responsible for the content on those sites or the privacy of other practices of such sites. You further acknowledge and agree that Race Roomies shall not be responsible or liable, directly or indirectly, for any damage, loss or cost whatsoever caused or alleged to be caused by or in connection with use of or reliance on any such sites or the contents, goods or services available on or through any such site.

10. General

10.1 Relationship

Neither these Terms of Service nor use of the Site and/or the Services create any partnership, joint venture or agency relationship between Race Roomies and users or between users. You must not enter into any agreements or incur any liabilities on behalf of Race Roomies or any other user without that party’s prior written consent and must not represent that it has any authority to do so.

10.2 Entire Agreement

These Terms of Service constitute the entire agreement and understanding between the parties with respect to its subject matter and supersede all prior or contemporaneous oral or written agreements, undertakings, or representations between the parties concerning such subject matter.

10.3 Severability

If any provision of these Terms of Service is void, voidable, unenforceable or illegal, that provision will be read down so as to be valid and enforceable or, alternatively, will be severed from these Terms of Service. The severance of any provision in accordance with this clause will not affect the validity or effectiveness of the remaining provisions of these Terms of Service.

10.4 Governing law

These Terms shall be governed by and construed in accordance with the laws of the State of Victoria, Australia, without regard to its conflict of law provisions or the United Nations Convention on the International Sales of Goods. The courts of Victoria, Australia shall have exclusive jurisdiction to hear any disputes arising from or relating to these Terms. We may assign and/or transfer our rights and obligations under these Terms to any third party without prior notice. You may not assign or transfer any of your rights or obligations under these Terms, and any attempted assignment in violation of this provision shall be void. No waiver of any breach or default under these Terms shall be deemed to be a waiver of any preceding or subsequent breach or default.

Last updated: December 2024

Popular races